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Teacher's Guide » ArtSite Login » Art Education Blog

Setting up ArtSite

A one-time setup personalizes ArtSite for your classes and students:

  • Log in from the icon or text link on the ArtSite home page, click or tap 'Academic Year' and then 'New' to enter a date or dates which best fit your school calendar year.
  • Click or tap 'MyClasses' and then 'New' to enter your class names and the day, time, and perhaps the semester they meet.
  • Click or tap 'MyAccount' to retrieve your access code. Give your code to students so that they can register.

After your classes are set up, students click or tap the 'Student Registration' text link or icon on the ArtSite home page. They enter their name, email address, password, your access code, and choose the class they are enrolled in. When registration is complete, they will see their log in information: The students username followed by 3 numbers and their password.

Teacher's can also register students. Click or tap 'MyStudents' and then 'New'. When teachers register students, they choose the username - it does not have to be an email address. Teachers can also change student usernames and passwords.

If a student is enrolled in more than one class, they must register for each class separately. Students can use the same username and password, however a new set of numbers will be displayed after the username.

Getting Around:

You'll find helpful tools for customizing ArtSite and managing student records by exploring the navigational links. Click or tap the 'Teacher's Guide' link to see a duplication of this page.

Customize ArtSite by clicking or tapping the 'Add', 'Change', and 'Delete' text buttons at the upper right of many pages.

Click or tap the question mark button at the lower right of many pages for helpful how-to tips.

Tap the upper-left icon to expand the menu on the iPad in portrait view.

Click or tap the upper-right print icon to print Museum, Gallery, Portfolio, and ArtShare pages as well as the Teacher's Guide.

Click or tap the upper-right email icon to email the Museum, Gallery, Portfolio, and ArtShare display pages.

How-to Movies


   
Take a tour of ArtSite.   Personalize ArtSite, set up your classe, and purchase full access for your students.   Learn how to create Museum pages organized by your own Collections.
   
Contribute Museum pages, search for new ideas, and share art projects.   Download images and information from websites to create Museum and Gallery pages.   Set up your classes. Archive and link student Portfolio pages.
MyStudents    
Manage student registrations, save and delete Gallery & Portfolio pages, transfer students to other classes or teachers, and start new Portfolio pages for younger students.   Turn the ArtBlog on and off and moderate posts. Customize the Portfolio search and art Media to match your teaching environment.   Student Registration links each student to their teacher.
   
Students build Gallery pages by searching the Museum or beginning new pages using MyGallery. Students create Portfolio pages with their own art and writing and link their portfolios from different classes.   Teachers inspire students by assembling Art Show collections from Museum and Portfolio pages.


The Museum

The ArtSite Museum starts you off with over 200 pages organized in 12 collections. Teachers can add an unlimited number of pages organized by any number of collections. Teachers can also delete or change pages and collections.

Choose a collection to go to a listing of thumbnail art images. Each thumbnail image opens a larger image with a description and project ideas. Pages are displayed in the following order:

• Collections displayed in order by date:
American Painting before 1945
Art Movements
European Painting before 1900
Modern Painting
Modern Sculpture and Design
Photography
Works on Paper

• Collections displayed in order by artist's last name:
Artists' Biographies

• Collections displayed in order by title:
Art of Africa/Oceania/Americas
Asian Art
Egyptian Art
Greek and Roman Art

All new collections will be sorted by artist's last name. Teachers can create new collections to organize their MyMuseum pages. Click or tap 'Collections' to add or change collection names.

MyMuseum

Teachers can create an unlimited number of Museum pages organized by an unlimited number of collections. To create a new museum page, first choose a collection. Click/tap 'New' to create a new page or check a box to 'Change' or 'Delete' a page.

The easiest way to begin a new page is to open a website in ArtSearch or to search for art or an artist via Google. Right-click the image to download the work of art to your desktop computer (or take a screen shot). On your iPad, you can touch the image until you see 'Save Image'. The image is saved within 'Photos'. You can also pinch/enlarge the image and then take a screen shot. To take a screen shot, hold down the 'Sleep/Wake' and 'Home' buttons and quickly let go of the buttons. The image will be in your Camera Roll album.

First, click or tap 'Choose File' to upload up to 4 images. A single image will display at full size. Two or more images will display in a 2 x 2 grid. Click or tap the red X to remove an image.

You can search for the artist by entering the first few letters of their name and ArtSite will try to find a match. Click or tap 'Select...' to select the artist’s name from the listing.  If you can’t find the artist, you can click or tap 'New Artist' to create a new record including their first and last name, their nationality and their birth/death years.  Click or tap 'Unknown', to add some additional information like the nationality or the origin of the art, to an unknown artist.

Enter or copy/paste the title, year, materials and dimensions, choose a collection, enter (or copy/paste) the description and add a few project ideas to inspire your students.

ArtShare:
ArtShare makes it easy for teachers to share Museum pages.

To explore Museum pages, browse ArtShare by collection, choose a page, and click or tap 'Add to MyMuseum' to add the page to the ArtSite Museum. Open MyMuseum to edit your new page.

To contribute a Museum page, click or tap the ArtShare icon or text link at the bottom right of a MyMuseum display page. You can also 'Unshare' your pages.

We rely on the ArtSite community to flag content they feel is inappropriate. Click or tap the 'Flag' icon or text link to alert us about offensive images or descriptions.

The Gallery

In the Gallery students become curators of their own art collections. Students with limited access to ArtSite can view Gallery pages. If a student has full access to ArtSite, they can create Gallery pages by browsing the ArtSite Museum and simply writing about the art on display or they can go to 'MyGallery' to create new pages with up to 4 new images and a description or interpretation.

If the ArtBlog is activated by their teacher, students can comment on the art and writing contributed by their classmates. All comments must be approved by their teacher before they are displayed.

The Gallery can be searched by collection, class, and student name. The featured artwork on the Gallery search page changes each time you open the page. To print a Gallery display page, click or tap the print icon at the upper right.

MyGallery

If a student has full access to ArtSite, they can create Gallery pages by searching the ArtSite Museum and simply writing about a work of art, or they can create a new page with a new image with MyGallery. They upload up to four images, search or select an artist, enter or copy/paste the title, year, materials and dimensions, choose a collection, and then write their own essay, description, or interpretation.

Students can change and delete Gallery pages. Students check a box and then 'Change' or 'Delete'. Teachers can change or delete student Gallery pages via 'MyStudents'.

The Portfolio

In the Portfolio, students display their own art with a description, interpretation or creative writing. Students with limited access to ArtSite can view Portfolio pages. If a student has full access to ArtSite, they can go to 'MyPortfolio' to create pages with up to 4 images and a description. If the ArtBlog is activated, the teacher and students can post comments on Portfolio pages. When a comment is posted, both the teacher and the student receiving the comment can view it, but it isn't public until it's approved by the teacher. As with the Gallery ArtBlog, teachers can turn the Portfolio ArtBlog on or off for each class.

At the end of each year, teachers can save the best Portfolio pages to share with new students. The Portfolio is searchable by Academic Year, Class, and Student.

The featured artwork on the Portfolio search page can be changed as often as you like. Click or tap the 'Portfolio Media' link to upload a new image.

ArtShare:
Share your Studio Art project ideas. To contribute a project, upload images of student work or the art that inspired your project. Enter the title, the student or artist, choose a grade level and media, and then enter the materials and dimensions.  Next, write about your idea, the planning, and student outcomes. You have the option of allowing other teachers to contact you via email. 

To see your projects or find new ideas, search by grade level and media. To change a project page, check a box next to the thumbnail image and click or tap 'Change'.  You can also delete, email, and print project pages.

We rely on the ArtSite community to flag content they feel is inappropriate. Click or tap the 'Flag' icon or text link to alert us about offensive images or descriptions. 

MyPortfolio

If a student has full access to ArtSite, they can create their own Portfolio pages with MyPortfolio or teachers can prepare pages for students. Upload from one to four images per page to display a single image or multi-part artworks, multiple views, or the process of creating a work of art.

Begin by photographing the work with a digital camera or your iPad's built-in camera. It's best to change the image size to 72 dpi for faster page loading. ArtSite reduces all uploaded images in the Museum, Gallery and Portfolio to a maximum of 500 pixels high or wide for a single image and half that when displaying 2 to 4 images. Use the pinch/enlarge feature on your iPad to expand the images.

When students create their own pages, they upload up to 4 images and then enter the title, the dimensions of each artwork, choose the art media, and write their own description, interpretation, or creative writing. Students can revise a Portfolio pages by clicking to tapping 'Change'.

To start a page for a student, go to 'MyStudents' and click or tap the student's name. Click/tap the 'Student's Portfolio' text link and then 'New'. After you have uploaded images and perhaps entered the dimensions, students can go to 'MyPortfolio' to complete the page with their own title and description, interpretation, or creative writing.

Students can link their portfolios from previous years or different classes by clicking or tapping 'Link Portfolios'.

Link Portfolios

Students can link their portfolios from previous years or different classes to their current class. Students click or tap ‘Link Portfolios’, enter the username and password from another class and then click/tap the 'Submit' button. Students can also unlink portfolios by clicking or tapping the 'unlink' text link.

When they go to 'MyPortfolio', they can view all of their work.  The thumbnail images are displayed with the most recent work at the top.

Teachers can also see their students linked Portfolios.  Click or tap ‘MyStudents’ and then the students name to view their linked portfolios.

The ArtBlog

The ArtBlog gives the teacher and students an opportunity to critique and enter into a discussion about worldwide art as well as their own art and writing. Teachers can turn the blog on or off for each class via the ArtBlog link. When a comment is posted, you will see a red star next to the 'ArtBog Comments' link. Click or tap the title of the artwork to go to a copy of the page including the image and description. Check the boxes to approve or delete the comments.

Portfolio comments are visible to the teacher and the student who receives them before they are approved by the teacher for public viewing. Gallery comments can only be viewed by the teacher until they are approved for posting.

Art Show

Teachers can choose Museum and Portfolio pages to form 'Art Show' collections. Click or Tap 'Collections' and then 'New' to enter a title and brief description.

To add a page to a collection, choose the collection name from the drop-down list at the bottom of the Museum and Portfolio display pages. Click or tap the 'Art Show' link to view collections, change the display order, or remove pages.

Students can click or tap the ‘Art Show’ button to browse the collections for reference or to spark new ideas.

ArtSearch

ArtSearch is a teacher customized Internet search engine used to direct students to useful sites. Teachers can control student web searching access by turning ArtSearch on or off for each class. It is pre-loaded with website links in the following categories:

Asian Museums
Australia and New Zealand Museums
Canadian Museums
European Museums
Museum Resources
US Museums

Each link opens in your web browser. On computers a new browser window will open. On the iPad, ArtSite will open in Safari. Use the sleep/wake button to navigate between Safari and ArtSite.

Teachers can turn ArtSearch on or off for each class to allow or restrict web browsing. Go to the 'Site Access' link and un-check the boxes next to the classes you do not want to have access to websites. Students will see a lighter version of the ArtSearch icon and it will be disabled.

ArtSearch Categories and Websites

Teachers can add an unlimited number of search categories and website links by clicking or tapping the 'Search Categories' and Websites' links. Teachers can also 'Change' and 'Delete' any category or weblink.

Portfolio Media

Students choose an art Media when they create portfolio pages. Teachers can add, change, and delete portfolio Media categories to match their own teaching environment.

Teachers can also change the featured artwork on the Portfolio search page. Upload a new image as often as you like. The image is displayed on a white background and will be automatically sized to 300 pixels high or wide and positioned on the shelf to accommodate both 2D and 3D artworks.

Academic Year

Teachers set up ArtSite by entering their academic year. Click or tap 'New' to enter the dates that fit your school calendar.

If you teach a combination of full year and semester/trimester classes, include the semester as part of the details when you set up your classes. For example: Class Name: 'Studio Art, Spring Semester', Class Details: 'Period 3'.

MyClasses

Click or tap 'New' to enter your class names and meeting times.

Click or tap a class text link to see the class details and a listing of registered students. Check a box and click/tap 'Change' to change the class name or details.

* Class End
At the end of each academic year, click or tap the *Class End* link next to each class to select the Portfolio pages you would like to save to inspire new students. The remaining Portfolio pages for each class will be deleted. If you do not save specific pages, all of the Portfolio pages will be saved. All saved pages are searchable by year in the ArtSite Portfolio.

If you save at least one page from a class, the students enrolled in that class will be able to log in to ArtSite with limited access. If you delete all the Portfolio pages from class the students enrolled in that class will not be able to log in to ArtSite.

To begin a new year or semester, enter a new academic year and then enter your new classes.

MyStudents

Click or tap a class to see a listing of students.

Students can register to use ArtSite from the link on the home page, or teachers can register their students.  Click or tap 'New' to register a student. Enter their first and last name, a username, a password and choose the class they are enrolled in.  Click or tap 'Submit' to see their new username.  The numbers are added to insure the username is unique, but teachers can always change student’s usernames and passwords.

Check the box next to a student's name and then ‘Change’ to change a student’ s name, login username, or password.

Click or tap a text link to view or change a student’s registration information. Click or tap a student’s Gallery or Portfolio to view their pages. Gallery and Portfolio pages can be changed and deleted.

If a student has full access to ArtSite, they can create their own portfolio pages using 'MyPortfolio' or teachers can prepare pages for students from within their Portfolio. Click or tap ‘New’ to start each page. Click or tap ‘Choose File’ to upload up to four images from your computer or iPad. Enter the dimensions, and choose the media.  When you are finished, students can go to MyPortfolio to enter their own title and description.

To move a student to a different teacher or school:

Go to ‘MyStudents’ and choose a class.
Click or tap the checkbox next to the students name, and then ‘Change’.
Click or tap ‘Create Transfer Code’ and then email the code to the student’s new teacher.

The new teacher should go to ‘MyStudents’, click or tap ‘New’, enter a transfer code, and then choose the student’s new class.

MyAccount

Click or tap 'MyAccount' to update your title or name and find or your access code or to purchase addtional full student access to the Gallery and Portfolio.

If you plan to write comments on Gallery and Portfolio pages, you can change your first name to your title. That way student's will see: "Mr. Smith said..." instead of "Bob Smith said..." above your comment.

Students have free limited access to view the Museum, Gallery, Portfolio, and ArtSearch, but they can’t contribute to the Gallery or Portfolio until their teacher pays for full access.  ArtSite starts you off with free access for 3 students.  You can purchase additional full access through PayPal from your desktop computer or from your iTunes account from your iPad. Please contact us if you would like to use a purchase order.

Student Accounts

After registration, students have free limited access to view the Museum, Gallery, Portfolio, and ArtSearch, but they can’t contribute to the Gallery or Portfolio until their teacher pays for full access.

Teachers can give 3 student accounts free access from any of their classes. After that, teachers must purchase full access to the Gallery and Portfolio for addtional students.

Click or tap a class to see a listing of students and the total number of limited access and full access accounts. After payment, you can provide full access to students from any of your classes.

To activate students, check the boxes next to their names and then click or tap the 'Give Full Access to Selected Students' button.

If you provide full access to a student and delete their record within 7 days, you will receive a credit for that student. If a student with full access is transferred and given full access by thier new teacher, the original teacher's account will be credited.

ArtShare

ArtShare is an ArtSite community resource. Teachers can easily contribute Museum pages, search for new ideas, and share Studio Art projects.

To explore Museum pages, browse ArtShare by collection, choose a page, and click or tap 'Add to MyMuseum' to add the page to the ArtSite Museum. Open MyMuseum to edit your new page.

To contribute a Museum page, click or tap the ArtShare icon or text link at the bottom right of a MyMuseum display page. You can also 'Unshare' your pages.

To contribute a project idea, upload images of student work or the art that inspired your project. Enter the title, the student or artist, choose a grade level and media, and then enter the materials and dimensions.  Next, write about your idea, the planning, student outcomes, or perhaps include the student's own writing. You also have the option of allowing other teachers to contact you via email. 

To see your projects or find newproject ideas, search by grade level and media. Click or tap a thumbnail image to view, email, or print the page. To change one of your project pages, check a box next to the thumbnail image and click or tap 'Change'.  You can also delete project pages.

We rely on the ArtSite community to flag content they feel is inappropriate. Click or tap the 'Flag' icon or text link to alert us about offensive images or descriptions. 

Site Access

To change your password, enter your current password and then create a new password.

Teachers can create a username and password so that your community can log in to view the Museum, Gallery, Portfolio, and ArtSearch. To remove access, clear the username and password fields and re-submit. Students and your community only see the pages created you and the students in all of your classes.

Turn ArtSearch on or off for each class to allow or restrict web browsing. Simply un-check the boxes next to the classes you do not want to have access to websites. Students will see a lighter version of the ArtSearch icon and it will be disabled.